Vendor Registration is closed for 2017
Join us for the 31st annual Light the Way® Holiday Festival, on Saturday, November 18 on the University of the Incarnate Word (UIW) campus. Festivities will include live musical performances, a holiday shoppe, kid’s area and food truck yard. The event will begin with a kick-off ceremony at 6:30 p.m. and lights will be turned on immediately following the ceremony so guests can enjoy the night’s entertainment under the twinkling lights.
Vendors selling items such as apparel, ceramics, leather goods, candles, arts and crafts, home accessories, pet supplies, holiday gifts and décor and other similar items, are invited to apply. Only food vendors selling non-perishable packaged foods will be permitted to rent a vendor space. No ready-to-eat food may be sold outside of the food truck yard.
Please note that this is an evening, outdoor event. Vendors will be required to accept cash and debit/credit cards as forms of payment. At least one person must be in the vendor area at all times. Vendors must remain open for the entirety of the event. Parking for vendor vehicles will be available in a designated lot. Wheelchair access is available. Children under 12 are not to be left unattended.
Vendor Shoppe Spaces
Each vendor space is approximately 10 feet in depth and 10 feet in width. UIW will provide 1 – 6 ft table and 2 chairs for each vendor space. Vendors will be required to provide all other set-up materials, including additional tables, chairs and any other materials needed to display items. Due to the nature of the event, individual lighting and access to electrical outlets will not be available. However, ample overhead lighting will be provided. Spaces will be assigned at the organizers discretion and will be taped off and indicated by signage on the day of the event.
Vendors will receive a map indicating their assigned location upon check-in. Check-in and set-up will begin at 3:00 p.m. on the event day. Vendors should plan to have someone stay with their setup from the time the goods are displayed. Displays must be fully ready and staffed for the event by 5:30 p.m. Clean-up and removal of displays may begin at 9:30 p.m. No early take-down. All displays must be removed by 11:00 p.m.
Applications and Confirmation
There is no fee to submit an application. Applications must be submitted online by 10/31/17. The application requires a description of the items to be sold and at least 3 supplementary photos (emailed to firstname.lastname@example.org). If you have a website, please include the link as well. The vendor fee is $75 and does not need to be paid until you have been accepted as a vendor. Vendors will be chosen on a first-come, first-serve basis in a manner that will allow product variety at the event. All questions should be directed to Ashley Davis at email@example.com.
Event Cancellation and Exclusion from Event
This is a rain or shine event. UIW reserves the right to alter the structure of the event under extreme weather conditions. UIW will not accept any responsibility for goods damaged due to inclement weather. Vendor fees are non-refundable.
In order to maintain the integrity and family atmosphere of our event, UIW reserves the right to exclude any vendor on the day of the event. Vendors displaying offensive or vulgar signs, displays, or any other materials will be removed from the event without a refund.